Props and the prop table

A properly placed and laid out prop table is an invaluable help to the cast of a show, as they often need to get on stage quickly and in the dark, and just don’t have the time to go looking for their props. This post will cover some of the elements of a good prop table.

The table (or tables) is generally placed offstage where it will be out of the way of scene shifts and crowd movements, but the important thing is that is be easily and readily accessible by actors in costume, especially if they have to leave the stage and come back quickly with a prop. The table also needs to be accessible on the way out, so the actors can replace their props on it after their scene.

In the case of prop-heavy shows, of course, you may need more than one table, or one table on each side of the stage, or even multiple tables. Several years ago I propped a production of Forever Plaid: Plaid Tidings, which had so many props — that had to be grabbed quickly — that we all agreed on placing them on shelving units just offstage, instead of on tables.

A prop table can be any size needed, but a 30″ x 6′ folding table seems to be common. It’s large enough to hold multiple items, but small enough to not (usually) get in the way.

Generally, the top of the table is covered with butcher paper and marked off in “blocks,” each one holding one prop. The name of the prop, and sometimes the act and scene, plus the name of the character, are then written clearly inside the block to make sure the prop always goes back in the same place. The blocks can be marked off in masking tape or with a thick marker, but the important thing is that they are clearly visible backstage during the show.

I’ve also seen some prop tables where each prop is outlined with a magic marker. This can work too, although I’ve found that the blocks are more practical and allow more space for labeling the prop in it.

Here are three instances I just now found on the web:

They all work well, are easy to see, and are not crowded. Notice that in the last one, a two-tier table, the items on the floor are also labeled. This is a very compact arrangement, but it may not work in every show.

Rather than hitting you with a step-by-step how-to, here are some notes (in no particular order) from years of seeing prop tables and, in one case, running a props department.

  • Keep in mind that the actors will be preoccupied with their roles, lines, blocking, and other elements, and often moving around quickly in the dark, so make the table as easy to use as possible.
  • One-inch blue painter’s tape works well for marking out the blocks, as it’s a good contrast against the butcher paper. Otherwise a thick black magic marker works well. If you use a magic marker, make sure the ink doesn’t bleed through and mark the table under the paper.
  • When labeling the props inside the blocks, make sure to print clearly, preferably in all caps, and in letters large enough to be visible in a darkened space. Take your time with this: it’ll help the actors a lot.
  • Multiple identical small items used at the same time can go in one block. For instance, in the first photo above, several pieces of silverware are in one space.
  • If something is too big to fit on top of the table (i.e., a suitcase), it can go under the table as in the third photo, and you should still label the edge of the table so it’s clear where the prop goes.
  • Items like spears and flagpoles can go in a bin on the side of the prop table so they’re standing up instead of lying down. You’ll want to label these clearly too and separate them so they’re easy to see and grab.
  • You can lay out the props in any order, but a good way to do it is to lay them out in the order they’re used. Personally, I always laid them out so the smaller props were towards the front of the table and the larger ones towards the back. That way a large prop doesn’t obscure a smaller one, specially in dim light.
  • Another idea I used, which worked very well, was to hold off marking out the prop tables until after First Tech. Then, just before First Tech started, we would ask the actors to please make sure their props were on a prop table on the correct side of the stage before they went home. This way, when the tables were set up and labeled the next day, the props crew knew where the props needed to be placed (or where the actors preferred them) and avoided placing a prop on the “wrong” side of the stage.
  • Along with this, the Stage Manager asked the actors to check the prop tables before each performance to make sure their props were on them, and again after the performance. It’s much easier for an actor to remember where he or she left a prop right after the show than the next day.
  • Several theatres I worked with emphasized to the actors, right up front, that they (the actors) were responsible for their props during the run of the show, since the theatres didn’t have people available to hunt down props left scattered. This made a huge difference all around and avoided a lot of problems. The prop crew and ASMs still occasionally found an item here or there, but it was minimal.
  • Nothing should go on the table that’s not a prop used in the show: no personal items, water bottles, tools, or similar things. You’ll want to make this clear to actors and crew at the very start.
  • A good rule to follow is “Look all you want, but don’t touch.” That means, if the prop isn’t yours, don’t touch it. That avoids losing or breaking things and similar problems.
  • Check the prop tables as soon as possible after the show, or the next morning. This way you’ll notice missing or broken items, or expendables that need to be replenished, and have time to deal with them before the next performance.
  • Items that get used, like cups and glasses, need to be washed before the next performance, and preferably just before showtime.
  • Real food items should be placed on the table just before the show starts, to keep them fresh and safe. If possible, you’ll want to delegate an ASM or one member of the prop crew to take care of all the food for the run of the show. The director or stage manager (or both) should discuss these items with the actors beforehand to make sure there are no allergies or other problems.
  • One of the theatres I worked with had a policy of not placing weapons of any kind on the prop tables, mostly because they are “very attractive toys” even if they’re just plastic. So items like guns, swords, knives and similar pieces were locked away, picked up by a crew member or ASM, handed to the actor just before he went on stage, and then collected right afterwards and returned to storage. This, again, saved a lot of trouble. I’ll do a post on weapons at some point.

A prop table, properly laid out, can be a huge help to the actors, as it will help them feel more confident during the show. A little extra work here will pay off for the actors, the crew, and the audience.

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