The punch list

I know… I know… the first time I heard this term (very soon after I started working in the architectural field)  I had a couple of interesting mental pictures too. And of course they were based on that too-often-asked question, “Whose fault was it?”

But a punch list is nothing more than a list of things that need to be completed before the project is handed over to the client. Generally, when a building contractor tells a client that the job is “substantially complete,” he (or the architect) also provides a list of items that still need to be addressed. Maybe a piece of carpeting keeps pulling up, or a door needs to be plumbed, or an A/C diffuser needs to be moved… or someone hit a wall with a cart and the drywall needs to be repaired. Making these lists is a standard practice in the industry, and what it does is make accounting for these items a formal, expected part of the process instead of a last-minute finger-pointing exercise.

I’ve never seen this term used in theatrical companies (although I’ve tried to introduce it several times, with often limited success), but, in reality, I’ve found that the TD or shop foreman, or designer, often does make up a list before opening. The main difference I’ve noted is that this list, and the response to it, is often seen as a negative (again, “Whose fault was it?”) instead of just being part of the process of building and installing a set.

I don’t know where or how the term “punch list” originated, but an article on it in Wikipedia says that the term probably comes

“from the historical process of punching a hole in the margin of the document, next to one of the items on the list. This indicated that the work was completed for that particular construction task. Two copies of the list were punched at the same time to provide an identical record for the architect and contractor.”

(I mention this in case you want to introduce the concept in your own company but people object to the term “punch”  — which I’ve seen happen.)     🙂

I’ve written here several times that, if a set construction project is managed well and given enough time, the set can be pretty much ready to go by First Tech, which is usually the weekend before opening night. If this happens, then Tech Week, for the shop, becomes just a time to go through the punch list and take care of all those little details that’ll make the set look finished and become a valuable part of the story.