Start by asking why

A friend loaned me a copy of Start With Why by Simon Sinek a few years ago and created a monster. The book is about leadership, but more to the point it’s about how people and companies have inspired legions of followers by simply and clearly letting them know why they do what they do. Businesses examined in the book include Apple and Nike, as well as others which haven’t been so successful. I liked the book so much I ordered my own copy.

Chapter 3 starts with a simple diagram that makes total sense to me. It’s three concentric circles; the outer one represents “what,” the middle one “how,” and the inner one “why.” The author then goes on to argue that so very often, when trying to sell a product or a concept, we focus on the “what” and the “how,” but tend to ignore the “why.” In fact, “how” sometimes takes over to the point that the process becomes an end in itself instead of a means to an end.

I see this all the time in theater companies as well as various online forums. Someone will ask “How do I do this or that?” and the answer, frequently, is “You do it this way or that way.” But so often I want to ask — or I do ask — “Why do you want to do that?” Which is just a way of asking, “Do you know why you’re doing it?”

For instance, take Man of La Mancha. The original set, designed by Howard Bay, had a staircase that lowered from above whenever someone entered or exited the dungeon. That staircase was there for a reason: to show, visually and dramatically, the isolation and helplessness of the prisoners and the power the inquisitors had over them. But how many productions of this show include that staircase “just because it’s there?” We end up with staircases, all right, but not with ones that make the powerful statement of the original one. I especially find it amusing when the show is done on a stage with a low ceiling (like many high school auditoriums) and the staircase ends up being too small to say anything.

Another example is The Nutcracker, where the Christmas tree “grows.” And so often it grows “just because it grows.” If we look at that scene in the context of the story, we realize that the tree doesn’t grow: Clara shrinks down to the size of the Nutcracker doll, which is what makes the dream sequence make sense. But it’s so easy to get caught up in the tree growing that it turns into a technical project instead of a means to advance the story. I remember watching a performance of the ballet and hearing a mother telling her young daughter, “Look, sweetie, the tree is growing!” I wanted to reach over and ask her why the tree is growing.

Okay, let’s do this in threes. A third example is a production of The Woman in Black I designed a few years ago. The story takes place on the stage of a theater that the protagonist has rented to rehearse a play he wants to do for his family and friends. The only scenery and props used are what’s already there on the rented stage, including a table and chairs and a large trunk which becomes a desk, a horse cart, and a bed. We had a large old road trunk on casters which I thought would be perfect for the show; it was moved around several times, so the casters were great. But the technical director wanted to build a skirt around the bottom of the trunk to hide the casters, because “that’s what you do with scenery pieces.” I finally convinced him the casters were totally in character, but it took some doing.

So what to do? In the first two cases, asking “why” before “what” and “how” could have resulted in very creative and theatrical choices. In the first case, asking why that staircase was there in the original production could have resulted in a design solution that worked better for the space and still added a highly dramatic visual impact to the story. In the second case, knowing that the tree doesn’t really grow (in the context of the story) could have resulted in a lighting scheme that focused on Clara’s dream — better advancing the story — and not on the tree.

In the third case… well… why would a theatrical road trunk need a skirt to hide the casters?

At the risk of indulging in shameless promotion, I’m going to suggest that Start With Why should be read by designers, tech directors, and directors. It’s a short book, reads fast, and gets right to the point, unlike so many others that pad the pages with words just to increase the page count. It’s available at bookstores or at Amazon, and you can also order it through my SD&T Bookstore.

The revolve in “Hamilton”

Revolves have been around for a long time and can be very effective, but so often they are used simply to change a setting quickly, or they become construction projects that take on a life of their own and serve mostly as toys for the more engineering-oriented members of the shop crew. This morning I found a great article on the revolves used in Hamilton and how they are used to help tell the story.

Even more interesting, reading between the lines in the article, I started getting ideas for how other pieces of equipment or scenery can also be used to help tell the story. But, as detailed in the article, it takes some serious collaboration between the director and the set designer — and, in the case of Hamilton, the choreographer —  to fully develop the idea. One comment I especially liked was to the effect that the revolves and the action and choreography were so tightly integrated that you could not tell where one left off and the other took over.

The article is in the USITT archives as a publicly-available portion of the Winter 2017 issue of Theatre Design and Technology. I don’t know how long USITT will keep it available to the public at no charge, but here’s the link:

http://www.nxtbook.com/nxtbooks/hickmanbrady/tdt_2017winter_public/index.php

Enjoy!

Get to the root of the problem

When I came up with the idea for this post, I thought maybe I should send it to The Huffington Post instead of placing it here.  🙂

As I’ve said in previous posts, I often find the solution to a problem, or the answer to a question, in a totally unexpected place. Case in point: the United Airlines passenger who was dragged off the plane in Chicago some weeks ago. Did United ever go back and take a good look at the real cause for the incident?

Was it a real “doo-doo happens” emergency? Was it a scheduling error? Did somebody drop the ball? Did the software crash? Did somebody misunderstand a supervisor’s instructions? Was it a last-minute knee-jerk reaction by a manager somewhere? Did four crew members get sick at the same time in Louisville?

Obviously, I don’t know if they ever found that first domino. But, putting aside my own personal experience with this airline, I would like to think that they, or anyone else, would want to dig back, if only to learn something from it and try to figure out how to prevent a similar incident in the future.

Now, putting this in the context of set design and tech. I ran into a similar issue years ago when I designed the sets for The Odd Couple and the show immediately following, Play It Again Sam. I wrote about how we used the same set for both shows in Two shows on one set (re-tasking a set) so I won’t repeat it here. But we had a very simple problem right up front — that would have been very simple to solve — which created other problems down the line. Unfortunately, even though we did discuss it afterwards, the real reason for the problem was not addressed: it wouldn’t have been “politically correct” to do so. So similar problems continued to occur.

Briefly, the structure called for a series of platforms to go right up to the back wall of the stage. From there, flats and platforms would angle downstage to form a box set, which would terminate just behind the proscenium wall on both sides of the stage. I designed it that way to simplify the look, as the entire set would be behind the proscenium arch. But, because we were using the same set for the second show (which required several secret panels), the position of the walls relative to the platforms, steps, escapes, and other elements was critical. Plus, of course, there were parts of the theatre building which could not move.

The problem began when the TD left two inexperienced carpenters to begin assembling the platforms while he went to lunch. By the time he came back, a number of platforms were up and connected, but there was about a four-inch gap between the back edge of the platforms and the back wall. This was due to a decision the carpenters made, and by not following the instructions. I pointed out the gap to the TD, but he didn’t want to correct it, as he felt it would take too long and not really create any problems later.

To make a long story short, pushing the set downstage by those four inches created several problems. Because of the angles and steps, the secret panels had to be modified, which meant revising some of the architectural details. But the panels could only be shifted so much, which now meant it was awkward to go through a couple of them. Then, because the set could not now end behind the proscenium arch, I had to re-design the DS termination, which involved building and painting new flats. And of course, that four-inch gap at the back wall had to be closed to avoid anybody stepping in it.

The final score: several new pieces had to be built, painted, and installed, and the gap had to be closed, all of which took longer and cost more than it would have taken to move those platforms when the TD came back from lunch.

We discussed it afterwards — the managing director, the TD, and me — but the message didn’t get through. Nothing was learned from the experience. And yes, similar things happened several times afterwards.

Back in college and grad school, and certainly at a professional scene shop where I worked for six years, the TD or his equivalent would have made those carpenters take the platforms apart and place them per the drawings. That is, after reading them the riot act.

But so often nowadays we don’t seem to be willing to correct errors or even to admit them. Which is too bad, because understanding why mistakes happen is a great way to learn from them and reduce the chances of their happening again.

 

 

The punch list

I know… I know… the first time I heard this term (very soon after I started working in the architectural field)  I had a couple of interesting mental pictures too. And of course they were based on that too-often-asked question, “Whose fault was it?”

But a punch list is nothing more than a list of things that need to be completed before the project is handed over to the client. Generally, when a building contractor tells a client that the job is “substantially complete,” he (or the architect) also provides a list of items that still need to be addressed. Maybe a piece of carpeting keeps pulling up, or a door needs to be plumbed, or an A/C diffuser needs to be moved… or someone hit a wall with a cart and the drywall needs to be repaired. Making these lists is a standard practice in the industry, and what it does is make accounting for these items a formal, expected part of the process instead of a last-minute finger-pointing exercise.

I’ve never seen this term used in theatrical companies (although I’ve tried to introduce it several times, with often limited success), but, in reality, I’ve found that the TD or shop foreman, or designer, often does make up a list before opening. The main difference I’ve noted is that this list, and the response to it, is often seen as a negative (again, “Whose fault was it?”) instead of just being part of the process of building and installing a set.

I don’t know where or how the term “punch list” originated, but an article on it in Wikipedia says that the term probably comes

“from the historical process of punching a hole in the margin of the document, next to one of the items on the list. This indicated that the work was completed for that particular construction task. Two copies of the list were punched at the same time to provide an identical record for the architect and contractor.”

(I mention this in case you want to introduce the concept in your own company but people object to the term “punch”  — which I’ve seen happen.)     🙂

I’ve written here several times that, if a set construction project is managed well and given enough time, the set can be pretty much ready to go by First Tech, which is usually the weekend before opening night. If this happens, then Tech Week, for the shop, becomes just a time to go through the punch list and take care of all those little details that’ll make the set look finished and become a valuable part of the story.

Problem solving: painting faux brick

Every now and then I hear the question (or see it asked in a forum) “What’s a good source for learning to paint a fake brick wall?”

The best answer I can provide to this is “A real brick wall.”

Bricks have been in use for thousands of years in lots of different places, and an online search for “brick” or “brick laying” or “brick coursing” or “mortar joints” will yield hundreds and hundreds of different types of bricks, colors, patterns, and other variables including the mortar lines. The trick, when creating fake brick for a theatrical production, is to be aware of what a real brick wall, in that particular situation, would look like.

For instance, we have all seen brick used on the outside of houses. Generally, it’s a shade of brownish red, and the mortar is nicely recessed in between the bricks. Here’s a sample from a contemporary house:

There are many ways of painting a faux brick surface like this, and here are three of the most common:

Paint the mortar and stamp the bricks

This was the first one we learned in college. You start by painting the entire surface (say a flat) with the mortar color, and, once it’s dry, you paint the brick shapes on top of it, using either a “rubber stamp” method or a stencil with cutouts of the brick shapes. Generally, you need to go over the individual bricks to some degree to get a nice variation in the coloration. This method is described in detail in a number of “how to” books and web sites.

Paint the brick color and line the mortar

This is a reverse of the above: you cover the surface with the brick color and, once it’s dry, paint the mortar lines with a lining brush and straight edge. This is my personal favorite, as it goes fast and still allows for variations in the brick and mortar colors. This one has also been described in detail in books and online. Here’s a sample, where the scenic artist painted the wall units flat on the floor before they were assembled:

The adjacent wall is faux stone; I’ll do a post on that technique at some point.

Paint the brick color and spray the mortar

This one works well too, although it’s a bit messier than lining the mortar with a brush. You paint the brick color, then place a number of individual brick-shaped “cutouts” to mask the brick area, and then use a sprayer to lay the mortar color in between the bricks. I described this method in detail for a trade magazine some years ago, and you can find it on my web site, at Scenic Brick in Three Steps.

All these work well, but they still leave the question: what do the bricks themselves, and the mortar lines, look like?

Again, an online search can yield lots of examples. Although brick is often used nowadays for decorative purposes, at one time it was mostly a structural material, and it was used, and laid, according to the needs of the building and the budget.

For instance, a civic building or church would more than likely have the brick carefully laid, the mortar recessed and clean, and the overall appearance would be very elegant. On the other hand, a brick wall in a storage shed, or a cellar, or a jail cell, would not look as nice because there was no need for it: in many cases the mortar was simply wiped off flush with the face of the brick (aka a “flush joint”):

Or not even that:

In the set with the fireplace above, I wanted the wall to look like a very old structural wall, not a decorative one, so I had the painter line the mortar so it looked flush with the bricks.

And this is where showing the painters exactly what you want the wall to look like is necessary. For instance, when I was discussing the wall above with the painter, he indicated that it would take a long time to do all those shadows. He was just warning me about the cost. But when I showed him a photo of a real wall with flush joints, he understood what I wanted. Apparently, he had been taught to paint “clean” brick, with nice shadow lines, and that’s how he thought all brick was painted. This was a case where a picture was definitely worth several thousand words.

A brick wall can be a nice part of a set and create some interesting images and moods, but the trick is to create just the “right” type of brick wall for the story. An online search, or a nice long walk on a Sunday, can provide lots of ideas.

Flats are over-rated

In September 2016 I presented a Set Design Mini Boot Camp at the Educational Theatre Association’s conference in Las Vegas. The three-hour workshop covered mostly how professional set designers go about creating a set, what the process is, how long it takes, and so forth, with lots of photos of real sets. One of the things I covered was urban legends often believed in theatre (one of my first posts in this blog), and one of those was that “all sets are made of flats.”

In a way, it (sort of) makes sense that this is a common belief. Many tech theatre classes either start out by having the students build a flat, or they do so early in the course. Because of this emphasis, it stands to reason that the students may think this is a very important subject, and therefore may believe that flats are an essential part of any set.

But they’re not.

A flat is a solution to a problem, a device invented many years ago to represent a flat surface, such as a wall, on stage. It’s just not practical to build sets, especially touring sets, like real buildings, and more especially if the scenes change during the show. But flats are light, easy to move and store, can be re-used, and travel well. They can become blank walls, or have openings for doors or windows, or even be cut to represent trees and other objects. They’re versatile, but they’re not always needed.

For instance, here’s my set for Marc Camoletti’s Don’t Dress for Dinner, which takes place (according to the script), in a renovated French farmhouse, a structure dating back a few hundred years. It’s the interior of a building, so flats are a good solution.

dinner

Here’s another way to use flats, in a production of Macbeth I did for a high school. The director wanted a non-literal set (no castles) with a little bit of a steampunk feel. I don’t have any good photos, so this is a SketchUp model.

macbeth-5

In this case, the large back wall was a perfect candidate for lots of stock flats. The tapestry was rented, those blocks behind it were painted like rusted metal panels, and the sconces were purchased from a place that sells steampunk lighting fixtures. There was a matching wall opposite this one, but the whole center part (where the blocks are) was a rear-projection screen.

Now here’s another show, Spewak and Porter’s Kiss Me Kate. This one has a lot of locations and usually a lot of scene changes that tend to slow down the action, something the director and I agreed to avoid right up front. The set uses no flats at all, except for a few placed against the back wall to look like… well… flats stored in a theatre. This was the backstage set (under work lights):

kate-2

And this was the onstage set, again under work lights:

kate-1

That drop was lowered in full view of the audience by a cast member dressed as a stagehand. In fact, all the changes, and the few pieces that were carried or rolled in, were handled by cast members playing the crew. Lighting played an important part in this one to separate onstage from backstage, but the show flowed from one scene to another, and it didn’t use a single flat. The back wall of the stage, however, was painted to look like old, grungy, dusty  brick.

Here’s another example, My Way, A Musical Tribute to Frank Sinatra, by David Grapes and Todd Olson. It would have been really easy to stage it in a night club, complete with flats on all three sides. Instead, I designed a back wall that consisted mostly of open space backed by curtains.

my-way

Lighting was important in this one too. The curtains changed color several times, the sconces on either side of the center opening had three different lighting configurations, and a full moon was rear-projected onto the stage-right curtain during one of the numbers.

Flats are a good solution to specific problems, but they are not “the building blocks of a set,” and many very interesting and useful spaces can be created without them.

Problem solving: slam the door, don’t shake the wall

Every now and then a director will want a character to slam a door as he enters or leaves a room. It can be a very dramatic moment, but too often the entire wall shakes when the door gets slammed. Not good.

Fortunately, there’s an old trick to help prevent this, and it consists simply of having the door flat and the framed door be separate units and not attached to each other.

Here’s the back of the door flat. I’m showing a “Broadway” style flat, although this works with “studio flats” too:

 

door-slam-2

And here’s the self-contained door unit, complete with front molding and a brace:

door-slam-1

Here are the two pieces in place:

door-slam-3

And here’s a cross-section thru the door and flat, looking down:

door-slam-4_1

All you really need to allow is about a quarter-inch gap, all around, between the framed door and the door flat, including the molding. Depending on the set design and the sight lines, you can have one or two braces on the door unit, secured to the floor with a sandbag or bracket (although of course you don’t want to create any tripping hazards). The wall flats are then braced as they would normally be in your case.

The same idea can be used for a window or any other framed opening. It’s a simple trick and will help keep the audience focused on the story and not get distracted by a shaking wall.